Male Rep 1


 "The customer is the hero of the Story"

Have IT Questions?
Call us now (888) 894-6411

TWINTEL Solutions Blog

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the TWINTEL Solutions blog!

Upgrading Your Technology? Be Careful of What You ...
You Can Benefit from Unified Communications


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, November 20 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!


Our 10 Benefits

Our 10 Benefits Whitepaper

This whitepaper will evaluate the differences between traditional technical support practices and modern managed IT practices and the pros and cons of both in regards to small and medium-sized businesses.

Download Now!   Need A Consultation?

Tag Cloud

Security Tip of the Week Best Practices Technology Cloud Privacy Hackers Business Computing Network Security Backup Malware Hosted Solutions Google Data VoIP Mobile Devices Business Microsoft Software roundup nonprofit Disaster Recovery Email bgc Innovation Internet Managed IT Services Business Continuity Alert communications Outsourced IT Hardware IT Services Smartphones Browser User Tips Data Backup Tech Term Windows 10 Managed IT Services Ransomware Server Saving Money Computer Android Cloud Computing Cybercrime Efficiency Data Recovery BDR Workplace Tips Computers Internet of Things IT Support Business Management Small Business Network Smartphone Quick Tips Passwords Productivity Save Money Office Communication Productivity IT Support Miscellaneous Windows Artificial Intelligence Applications Recovery Money Social Engineering Managed IT Mobile Device Management Cybersecurity Telephone Systems Chrome BYOD Virtualization Windows 10 Collaboration Vulnerability Gadgets Firewall Social Media Mobility Work/Life Balance Upgrade Law Enforcement Phishing Hacking Facebook Office 365 Remote Monitoring VPN Router Office Tips Two-factor Authentication Avoiding Downtime Proactive IT Private Cloud Bring Your Own Device Data Protection Bandwidth Budget Health Flexibility How To Microsoft Office App Compliance Automation Wi-Fi Managed Service Provider Information Password Holiday Data Breach History Business Intelligence Black Market Word Operating System HaaS Remote Computing Spam Scam Redundancy Value Sports Apps Mobile Device Mobile Computing Keyboard Data Security Servers Google Drive Safety Information Technology Identity Theft Connectivity Big Data Training Workers Encryption Managed Service WiFi Document Management Physical Security Credit Cards Computer Care Content Management Patch Management Legal The Internet of Things Windows 7 Fraud HIPAA OneNote Save Time Samsung Blockchain Virtual Assistant End of Support Risk Management Data storage Unsupported Software Charger Settings Data Storage Website Automobile Telephone System Electronic Medical Records USB IT Management Voice over Internet Protocol Data Management Worker Infrastructure Paperless Office Government Software as a Service Employer-Employee Relationship PDF Wireless Technology Unified Threat Management Spam Blocking Solid State Drive Battery Content Filtering Computing Infrastructure Comparison Entertainment IT Plan YouTube Marketing SaaS Update Business Owner Hiring/Firing Cleaning CES Emergency HVAC Flash Evernote Inventory Wiring Trending Business Mangement Apple Screen Mirroring Techology Employer Employee Relationship webinar Wireless Internet Windows Server 2008 Public Cloud Safe Mode Two Factor Authentication Devices Internet Exlporer Printer Outlook Millennials Bing Gmail Networking Sync Wireless Charging Shadow IT Books IBM Access Control Data Warehousing Lifestyle Vendor Management Instant Messaging Assessment Accountants iPhone MSP Cast Google Docs Computer Accessories Conferencing Cortana Wire Chromecast Mobile Users Laptop IT Consultant Thought Leadership Mouse Workforce Help Desk Recycling Enterprise Content Management Telephony Fiber-Optic Hosted Solution Supercomputer Authentication User Error Best Practice Content Regulations Amazon Search Television CrashOverride Downtime File Sharing Bluetooth Netflix Google Apps Smart Office Wireless Audit Human Resources Professional Services Virtual Reality Touchpad Leadership Reputation Twitter Advertising Administrator Frequently Asked Questions Telecommuting Politics eWaste Password Management Hard Drives Skype Cables Transportation Current Events Monitor Nanotechnology Colocation Camera Software Tips Audiobook NarrowBand Amazon Web Services How to Public Computer Robot Practices Augmented Reality Loyalty Computer Fan Staff Regulation Meetings Worker Commute Customers Addiction Excel Remote Work Criminal Relocation NIST Start Menu Unified Communications Benefits Going Green Knowledge Smart Tech Printers Video Games Microchip Online Shopping Troubleshooting Hosted Computing Files Remote Worker Multi-Factor Security Rootkit Password Manager Machine Learning Scalability Experience FENG Digital Signature Data loss Cache Tip of the week Windows 10s Humor Cryptocurrency Tools Theft Education Smart Technology Network Congestion Hacker Warranty HBO Specifications Search Engine Thank You nonprofits GDPR Congratulations E-Commerce