Male Rep 3V1


 "Exceeding Customer Expectations"

Have IT Questions?
Call us now (888) 894-6411


Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the TWINTEL Solutions blog!

Upgrading Your Technology? Be Careful of What You ...
You Can Benefit from Unified Communications

Related Posts



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, August 21 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!


Our 10 Benefits

Our 10 Benefits Whitepaper

This whitepaper will evaluate the differences between traditional technical support practices and modern managed IT practices and the pros and cons of both in regards to small and medium-sized businesses.

Download Now!   Need A Consultation?

Tag Cloud

Security Tip of the Week Best Practices Cloud Privacy Technology Business Computing Backup Hackers Network Security Malware Hosted Solutions Google Microsoft VoIP nonprofit Email Mobile Devices bgc Software roundup Alert Data Disaster Recovery Managed IT Services Business Continuity Outsourced IT Business Internet Hardware Innovation communications Windows 10 Smartphones IT Services Tech Term Ransomware Cybercrime Data Backup Android Browser Saving Money Managed IT Services Cloud Computing Computer Computers Server Small Business Efficiency IT Support Network Windows BDR Office Passwords Smartphone Data Recovery Save Money User Tips Business Management Productivity Internet of Things BYOD Miscellaneous Recovery Mobile Device Management Cybersecurity Quick Tips IT Support Money Social Engineering Managed IT Telephone Systems Mobility Social Media Vulnerability Work/Life Balance Productivity Hacking Upgrade Law Enforcement Gadgets Facebook Virtualization Communication Artificial Intelligence Applications Collaboration Phishing Health Firewall Two-factor Authentication App Microsoft Office VPN Proactive IT Data Protection Wi-Fi Password Holiday Private Cloud Bandwidth Office 365 Bring Your Own Device Remote Monitoring How To Router Compliance Office Tips Avoiding Downtime Chrome Automation Flexibility Managed Service Provider Budget Data Breach Redundancy Safety Apps Windows 10 Word Mobile Device Google Drive Remote Computing Information Technology Value Workplace Tips History Black Market Connectivity Data Security HaaS Operating System Identity Theft Business Intelligence Credit Cards Training Workers Blockchain Computer Care Data Management USB Windows 7 Patch Management Keyboard Battery Content Filtering OneNote PDF Entertainment Government Spam The Internet of Things Samsung Computing Infrastructure Solid State Drive Unsupported Software Business Owner Scam Marketing Data Storage Website Infrastructure Paperless Office Charger Emergency Electronic Medical Records Big Data Document Management IT Management Information Physical Security Sports Worker CES Legal Employer-Employee Relationship Comparison Spam Blocking Servers Save Time Mobile Computing IT Plan HIPAA Encryption Update Risk Management Content Management Wireless Technology SaaS End of Support Hiring/Firing Cleaning Data storage Automobile YouTube Windows Server 2008 Virtual Reality Accountants MSP Wireless Screen Mirroring WiFi Politics Cortana Wire Downtime Virtual Assistant Reputation Advertising Audiobook Thought Leadership Employer Employee Relationship webinar Outlook Millennials Monitor Public Cloud Colocation Sync Wireless Charging Authentication Two Factor Authentication Hard Drives Data Warehousing Lifestyle How to Recycling Enterprise Content Management Fraud Worker Commute File Sharing IBM Cast Google Docs Google Apps Smart Office Vendor Management Robot Workforce Human Resources Telephone System Assessment Customers Mobile Video Games Twitter Computer Accessories Conferencing Telephony Fiber-Optic Nanotechnology IT Consultant Relocation Troubleshooting eWaste Password Management Regulations Amazon Practices Augmented Reality Supercomputer Scalability Experience Settings Files Frequently Asked Questions Telecommuting Education Staff Regulation Chromecast Television CrashOverride Professional Services Addiction Laptop Bluetooth Netflix Criminal NIST Audit Hacker Skype Cables Smart Tech Leadership Humor Software Tips Amazon Web Services Techology Hosted Computing Remote Worker Transportation Current Events Voice over Internet Protocol Password Manager Machine Learning Excel Remote Work Digital Signature Public Computer Meetings Software as a Service Cache Touchpad Apple Shadow IT Books Cryptocurrency NarrowBand Loyalty Computer Fan Internet Exlporer Start Menu Unified Communications Online Shopping Inventory Wiring Benefits Knowledge Multi-Factor Security Instant Messaging Business Mangement HVAC Unified Threat Management Tip of the week Users Managed Service Data loss Wireless Internet Rootkit iPhone Hosted Solution Safe Mode FENG Tools Theft Best Practice Content Devices Going Green HBO Specifications Windows 10s User Error Flash Evernote Access Control Smart Technology Network Congestion Trending Search Gmail Networking Thank You Congratulations nonprofits