Male Rep 4

 

 "There is only one Boss. The Customer"

Have IT Questions?
Call us now (888) 894-6411

Blog

TWINTEL Solutions has been serving the Orange County, Los Angeles County, Riverside County, and San Diego County, areas. Since 2005, TWINTEL has provided IT Support such as technical help desk support, computer support, and overall IT consulting to small and medium-sized businesses.

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? TWINTEL Solutions can help. To learn more, reach out to us at (888) 894-6411.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, June 23 2018
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

QR-Code

Our 10 Benefits

Our 10 Benefits Whitepaper

This whitepaper will evaluate the differences between traditional technical support practices and modern managed IT practices and the pros and cons of both in regards to small and medium-sized businesses.

Download Now!   Need A Consultation?

Tag Cloud

Security Tip of the Week Best Practices Cloud Privacy Technology Business Computing Backup Network Security Hackers Malware Hosted Solutions Microsoft Google VoIP Software bgc roundup nonprofit Alert Email Managed IT Services Disaster Recovery Business Business Continuity Mobile Devices Data Outsourced IT Internet Windows 10 communications Ransomware Smartphones Android Hardware Browser IT Services Cybercrime Innovation Saving Money Computers Efficiency IT Support Small Business Managed IT Services Server Computer Office Internet of Things Cloud Computing Data Backup Smartphone Business Management Productivity Tech Term BYOD Windows User Tips Passwords Money Mobile Device Management Quick Tips Telephone Systems Social Engineering BDR Data Recovery Recovery Managed IT Cybersecurity Phishing Vulnerability Hacking Virtualization Network Law Enforcement Communication Collaboration Artificial Intelligence Productivity Upgrade Save Money Mobility Work/Life Balance Social Media Chrome Office 365 Remote Monitoring Facebook Private Cloud Office Tips Bandwidth Budget App Wi-Fi IT Support Automation Managed Service Provider Data Protection Holiday VPN Two-factor Authentication Proactive IT Flexibility Miscellaneous Bring Your Own Device Avoiding Downtime How To Health Firewall Workplace Tips Applications Connectivity Data Breach Information Technology History Router Mobile Device Gadgets Identity Theft Value Business Intelligence Word Password Safety Redundancy Google Drive Windows 10 HaaS Microsoft Office Remote Computing Data Security Apps Operating System Black Market Compliance Spam Blocking Keyboard YouTube Content Filtering Hiring/Firing Spam PDF Cleaning Solid State Drive Legal Data Storage Website Emergency Computer Care IT Management The Internet of Things Patch Management Samsung HIPAA IT Plan CES Scam Sports Content Management Credit Cards Worker Physical Security Mobile Computing Business Owner USB Wireless Technology Windows 7 Entertainment Government SaaS Document Management Unsupported Software Computing Infrastructure Data storage Workers Marketing Infrastructure Save Time Big Data OneNote Automobile Comparison Charger Servers Risk Management Data Management Update Electronic Medical Records End of Support Battery Employer-Employee Relationship Going Green Wireless Charging Unified Threat Management Education Sync Hard Drives Cast Smart Tech Data loss Recycling Google Docs Workforce Machine Learning Windows 10s Fiber-Optic Telephony Experience Relocation Files Downtime eWaste Telecommuting Employer Employee Relationship Instant Messaging Frequently Asked Questions HVAC Reputation Practices webinar Humor Public Cloud Cables Users Skype Best Practice Devices Robot Criminal IBM Content Voice over Internet Protocol Remote Work Computer Accessories Search Excel Customers Hosted Computing Conferencing Laptop Unified Communications Virtual Reality Start Menu Thought Leadership Supercomputer Multi-Factor Security Bluetooth How to Tip of the week Inventory Netflix Audit Touchpad Theft Worker Commute Tools Video Games Twitter User Error Current Events NarrowBand Trending Transportation Windows Server 2008 Audiobook Wireless Access Control Computer Fan Cortana Loyalty Data Warehousing Addiction Colocation Blockchain Knowledge Lifestyle Benefits Fraud Rootkit Authentication FENG Google Apps Mobile Troubleshooting Techology Cache Human Resources Network Congestion Smart Technology Amazon Training Shadow IT Regulations Professional Services Two Factor Authentication Software Tips Wireless Internet Hacker Monitor Staff Amazon Web Services Vendor Management Apple Password Manager Assessment Software as a Service Books Wire Internet Exlporer Digital Signature IT Consultant Chromecast Settings Online Shopping iPhone CrashOverride Business Mangement Television Hosted Solution Specifications HBO Smart Office Encryption Leadership Evernote Flash Politics Screen Mirroring Nanotechnology Meetings Gmail Public Computer WiFi Millennials Scalability Outlook Paperless Office Advertising Accountants Thank You Congratulations Networking Enterprise Content Management Password Management NIST nonprofits